Are you tired of your office printer's same, drab printing results? If so, you're not alone. Luckily, a few secrets to better document printing can help you get the results you want - without spending a fortune on new equipment. Read on for five tips that will make a difference in your next print job.

 

1. Print in black and white whenever possible to save ink

Black-and-white printing is preferable to colour printing whenever possible. You'll need to manually flip the paper over to print on both sides when using an older printer model without a built-in duplexer. Even though modern printers are more economical with ink than in the past, producing a large number of full-colour prints can still be expensive. Printing in draft mode or economy mode is an option that can help you save money on ink. One of the alternatives that can be done here is by purchasing a high-capacity cartridge, such as the HP CE340A Toner, that can yield up to 13,500 pages. These cartridges are built to last and produce more copies for the price. If you're trying to save money on ink, remember that printing in black and white is always an option.

 

2. Use the correct printer settings for the best results

Using the appropriate settings when printing is essential to achieve the best possible results. For instance, if you are working with the Brother HL and MFC printer series that use the DR-2355 drum unit, you will have to navigate to the "Drum Cleaning" location in your printer's menu to ensure that the drum is adequately cleaned and won't become clogged with ink at any point during the printing process. Similarly, you can select the 'Cartridge Cleaning' setting whenever you use a Canon printer to save the toner in the long run. You can ensure that your prints will have the highest possible quality by taking the time to select the appropriate settings before you begin printing. By taking the time to choose the correct settings, you can be sure that your prints will come out looking their best.

 

3. Print on regular printer paper whenever possible

Anyone who has gone shopping for printer paper is aware that there are various options to choose from. The most common kind of paper is white, but you can also get it in a wide range of other colours, textures, and weights. Regular printer paper is almost always the best (and least expensive) option, although it may appeal to splurge on a ream of speciality paper. In reality, however, this is not the case. Speciality papers are typically more expensive, and they also can cause issues with printers, particularly if they were not designed for use with the particular brand and model you have. If you choose the standard capacity cartridges, such as the Canon Cartridge 337, this matter must be kept in mind since saving paper and ink is equally crucial. Therefore, the next time you go shopping, save money by sticking with the tried-and-true white paper. You will make things easier on your wallet.

 

4. Make sure the document is correctly formatted before printing

Before you print your copy, it is crucial to ensure it is correctly formatted. Otherwise, you may waste ink and toner or even damage your printer. To avoid these problems, always check the following:

 

 

-        Make sure the page orientation is correct for your document. For example, if you print a landscape document, ensure it is set to the correct settings.

 

-        The page size is correct for your printer. Most printers can only print on standard sizes like A4 or Letter. If you try to print a document that is too large or too small, it may not print correctly. More errors would lead to more waste!

 

-        The margins are aligned correctly. If the margins are disproportionate to the printing size, parts of your document may be cut off when printing. As a result, you have to re-print the document again.

 

-        The font size is legible. If the font size is too small, people may have difficulty reading your document when printed. Conversely, if the font size is too large, you will use more ink or toner than necessary.

 

-        The resolution is high enough for printing. While the lower resolution may result in blurry wording on documents, choosing high-resolution printing will result in better toner savings. 'Toner Save' setting can be turned on the HP LaserJet Enterprise 700 printer series to preserve the HP CE340A toner.

 

 

5. Proofread documents carefully before printing them

It's always important to proofread documents carefully before printing them, especially when using a high-end printer. Drum units and toner cartridges can be expensive, so you don't want to print something with errors. Therefore, before you hit the print button, ensure you have thoroughly reviewed the document. You can save a significant amount of money in the long run by checking for misspellings, grammatical errors, and incorrect formatting. Check the user manual for your printer if you are unsure about the supported cartridges. To give just one illustration, the Canon ImageClass LBP7660Cdn printer uses the Canon Cartridge 054, whereas the HP LaserJet P2055dw printer uses the HP CE340A toner. Taking a few minutes more to proofread can help you avoid making mistakes that are expensive to fix.

 

Final Words

Printers can be expensive to maintain if the wrong type of cartridge or paper is used. By following these tips, you can help keep your printing costs down and ensure that your documents look their best. Have any more printer-saving suggestions? Share them in the comments below!